The Opportunity

We are looking for a part-time Office Manager to join the Fort team. The ideal candidate is due-diligent, hardworking, and can’t let go of work until it is flawless. This person likes to complete tasks independently, but is also ready for whoever calls, walks in the door, or submits an administrative request.

Are you one who loves to follow the rules? Does your perfectionism allow you to excel at daily tasks? Do you typically draw strength from your knowledge of past experiences? Are you one to never forget someone’s name after the first time you meet them?

If you are obsessed with “getting things right”, if you are looking for an environment with daily, structured events where you can stay within the boundaries, and if you are ready to excel at every administrative task at Fort—let’s talk.

RESPONSIBILITIES

• Conduct daily audits of office supplies, snacks, and beverages, restocking and placing orders as needed for print areas, kitchens, and conference rooms.
• Keep common areas clean and organized, including the kitchen, reception area, and conference rooms.
• Coordinate and facilitate lunch orders and material preparation for meetings, including gathering preferences, placing orders, and picking up when necessary.
• Handle routine maintenance of office equipment (e.g., coffee machines), and organize workspaces for new hires.
• Manage incoming mail: distribute to team members or scan to remote colleagues.
• Serve as the first point of contact by welcoming office visitors and guests and managing voicemails (redirect as appropriate).
• Plan and execute culture initiatives, including quarterly team events and monthly lunches.
• Oversee SWAG inventory and distribution, including gifts for partners and welcome packages for new hires.
• Organize logistics for annual events, such as the company holiday party, including vendor coordination and scheduling.
• Manage the preparation and distribution of annual holiday gifts for investors and vendors.
• Provide support for department-specific projects and tasks as needed, ensuring timely and accurate execution.

ADDITIONAL INFORMATION

• This is a part-time position (~24 hours per week).
• This position would primarily support the Fort Worth office but would need reliable transportation to Dallas 1x per week to support our Dallas office as well.

REQUIREMENTS

• Excellent organization, communication, and problem-solving skills.
• Ability to be flexible, proactive, and the ultimate multitasker.
• Proficiency in Microsoft Office and ability to adopt new technologies.
• Flexible schedule with reliable transportation, estimated 3-5 hours of driving per week.
• Physically able to lift up to 30 pounds, with or without assistance.