THE OPPORTUNITY

We are looking for an organized and detail-oriented Leasing Coordinator to join our team. This person needs to be a team player and able to juggle multiple tasks simultaneously. This person needs to have a meticulous eye for detail and the ability to handle change.

Do you find that you communicate very quickly and factually? Are you proactive and a ‘roll up your sleeves’ kind of worker? Do you love fast-paced, independent work environments?

If you are a stickler for total accuracy, if you are someone who can be counted on for your consistency, and if you are someone who wants to be the Fort team’s go-to for all things related to leasing—let’s talk.

RESPONSIBILITIES

Strategic Support:

• Collect weekly leasing updates and input data by suite into the Leasing Dashboard.
• Assist in follow-ups with third-party brokers and help organize engagement activities (e.g., coffee meetings, lunches, dinners).
• Ensure each tenant is contacted regarding renewals at least 30 days before lease expiration.
• Assist in developing and communicating rate, tenant improvements, and term plans for campuses to third-party brokers.
• Monitor the condition of each vacant unit and update the Leasing Dashboard accordingly.
• Serve as the point person between leasing and finance to maintain up-to-date balances of tenant improvements, capital expenditures, and leasing commissions by campus.
• Maintain a competitive database and assist in trend analysis (e.g., monthly trends in rates, downtime, tenant improvements, etc.).
• Gather comps and reach out to leasing brokers for feedback to support our underwriting.
• Assist with market profile updates.
• Participate in leasing meetings, taking an evolving role over time.

Administrative Duties:

• Manage the VP of Leasing’s calendar and schedule.
• Code and process Amex statements.
• Book travel arrangements.
• Assist with technology-related tasks, especially as leasing processes become more automated.
• Draft LOIs and leases and review leases for accuracy (dates, rent tables, NNNs, etc.).
• Attend kick-off calls and assist with budgeting processes.
• Maintain Leasing Commission and Tenant Improvement trackers.
• Assist with investor reporting.

On-Site Responsibilities:

• Regularly check vacant units to ensure they are in marketable condition.
• Meet potential tenants for property tours.
• Meet with current tenants to enhance relationships and explore expansion/renewal opportunities.
• Take interior photos and measure floor plans, as needed.

Marketing Support:

• Review third-party listings to ensure accuracy across platforms (flyers, rates, photos, etc.).
• Assist internal marketing teams with insights on how to best market each campus and unit.
• Create and maintain stacking plans, including square footage, tenant details, expiration dates, etc.
• Coordinate LinkedIn posts around vacancies or new leases.

REQUIREMENTS

• 3+ years of experience in commercial leasing.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Ability to adapt to change and handle a fast-paced work environment.
• Ability to work collaboratively as part of a team.
• High level of accuracy in managing data, documents, and financial information.
• Ability to build and maintain relationships with tenants, brokers, and team members.
• Willingness to adapt to evolving responsibilities and take on new challenges as needed.